Want to Cut Microsoft Licensing Costs? Know Your User Profile Options

By Cindy Barron-Taylor

Director of Client Services – Microsoft, NPI

April 27, 2018

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There are a lot of ways to reduce Microsoft licensing costs – but there’s one that should be at the top of every enterprise customer’s list. If you are continuing year after year to license your organization exactly the same way for all users, it’s probably time for a change! By taking the time to deconstruct your organization based on the job function of your users, you can potentially save your company a significant amount of cash.

Microsoft Licensing That Matches Your Unique User Requirements

The first important item to consider is how the employees in your organization vary in their technology requirements. NPI has great success helping customers carve out constituencies that don’t require the use of any other enterprise product beyond a Core CAL. Successful user profile approaches can yield up to 70 percent savings for licenses for that group. 

Microsoft will not allow you to pick and choose randomly, so the profile definition has to be carefully constructed. Once you’ve made the determination that there are separate profiles in your company, getting Microsoft’s approval to use these profiles in your renewal requires having your ducks in a row to defend your position. 

This is just one example of how to achieve meaningful reductions in Microsoft licensing spend. Don’t leave these $$ on the table!